YNPL25-26/0659

02 May 2025FKIIN37299265PO FBSWN06149469Warehouse 2140

DEBIT NOTE MISMATCHOn both sidesOur credit and debit notes differ from theirs by -Rs 70,329.63A debit note was only partly reversed

Our books

From the Tally ledger and note registers

Invoice: 2,78,635.46
Credit notes: -40,153.89
Debit notes: —
Net due from customer: 2,38,481.57
Receipts allocatedNeeds the invoice-wise outstanding report: —
OutstandingNeeds the invoice-wise outstanding report: —

Their register

Signed the same way as ours, so the two columns subtract

Invoice: 2,78,636.22
Debit notes: 30,175.74
Credit notes: —
Net due: 3,08,811.96
TDS deductedExpected 265.37 at 0.1% of taxable value: —
Paid in cash: 2,68,392.70
Set off against notesBook adjustment, no bank movement: —
Outstanding: 40,419.26

Difference, by cause

The parts add up to the total exactly

Invoice amount: -0.76
Notes: -70,329.63
Total position difference: -70,330.39
TDS: 265.37
UnexplainedEvery rupee of difference is attributed to a cause: 0.00

Credit and debit notes

2 notes in the order they were raised

Raised by

Type

Document number

Their reference

Date

Amount

Raised against

Recovered in

Them

Debit noteReversed

20250506-2140-RDN-FKIIN37299265_Reversed

FKIDN37382357

06 May 2025

30,175.74

FKIIN37299265

Another invoice’s payment23 Jun 2025, settling 77 other invoices

Credit note

FKIDN37382357

—

14 May 2025

-40,153.89

FKIDN37382357

Not yet recovered

Our notes total -40,153.89Their notes total 30,175.74on invoice 2526/659

Notes settled against a different invoice

Their remittances net notes off whichever invoices share the payment, so the money can move between invoices

Raised against this invoice, but recovered from a payment for other invoices

Note	Their reference	Date	Amount	Payment event	Payment settled invoices
20250506-2140-RDN-FKIIN37299265_Reversed	FKIDN37382357	06 May 2025	30,175.74	HSBCN1745243867523 Jun 2025	2526/1240, 2526/1245, 2526/1249, 2526/1259, 2526/1260, 2526/1269 and 71 more

Source documents

Every row that contributed, with the file and Excel row it came from

Side	Type	Document	Date	Amount	Raised against	Matched by	Source
Theirs	InvoiceSTANDARD	20250502-2140-YNPL25-26/0659FKIIN37299265	02 May 2025	2,78,636.22	—	its own document number	Jan 2025 to July 2025row 880
Theirs	Debit noteSTANDARD	20250506-2140-RDN-FKIIN37299265_ReversedFKIDN37382357Reversed	06 May 2025	30,175.74	FKIIN37299265	the reference embedded in the document number	Jan 2025 to July 2025row 1600
Ours	InvoiceTAX INVOICE	YNPL25-26/0659	02 May 2025	2,78,635.46	—	its own document number	YNPL Ledgerrow 769
Ours	Credit noteCREDIT NOTE-25	FKIDN37382357	14 May 2025	-40,153.89	FKIDN37382357	our voucher number naming their note	YNPL Ledgerrow 1173

Settlement

2 row(s) across 2 payment event(s)

Date	Payment event	Kind	Amount
19 May 2025	HSBCN13944054014HDFC BANK LTD	CashActual Payment	2,38,216.96
23 Jun 2025	HSBCN17452438675HDFC BANK LTD	CashActual Payment	30,175.74

How this was matched

Every link is a rule, never a guess

Our credit note against their debit noteCertain
FKIDN37382357 → 20250506-2140-RDN-FKIIN37299265_Reversed
Matched by an exact voucher number match. Voucher number is their note FKIDN37382357
Their debit note against this invoiceCertain
20250506-2140-RDN-FKIIN37299265_Reversed → 20250502-2140-YNPL25-26/0659
Matched by the reference embedded in the document number. Document number names FKIIN37299265
Matched to our invoiceCertain
20250502-2140-YNPL25-26/0659 → YNPL25-26/0659
Matched by an exact invoice number match. FKIIN37299265 matches invoice 2526/659

Run 721876af-4fea-45ef-8ef8-5412d9b1931d