YNPL25-26/0509

24 Apr 2025FKIIN37052848PO FJSWG06154408Warehouse A250

DEBIT NOTE MISMATCHOn both sidesOur credit and debit notes differ from theirs by -Rs 1,41,659.20A debit note was only partly reversed

Our books

From the Tally ledger and note registers

Invoice: 4,80,076.81
Credit notes: -86,090.05
Debit notes: —
Net due from customer: 3,93,986.76
Receipts allocatedNeeds the invoice-wise outstanding report: —
OutstandingNeeds the invoice-wise outstanding report: —

Their register

Signed the same way as ours, so the two columns subtract

Invoice: 4,80,078.29
Debit notes: 55,569.15
Credit notes: —
Net due: 5,35,647.44
TDS deductedExpected 457.22 at 0.1% of taxable value: —
Paid in cash: 4,49,100.19
Set off against notesBook adjustment, no bank movement: —
Outstanding: 86,547.25

Difference, by cause

The parts add up to the total exactly

Invoice amount: -1.48
Notes: -1,41,659.20
Total position difference: -1,41,660.68
TDS: 457.22
UnexplainedEvery rupee of difference is attributed to a cause: 0.00

Credit and debit notes

2 notes in the order they were raised

Raised by

Type

Document number

Their reference

Date

Amount

Raised against

Recovered in

Them

Debit noteReversed

20250511-A250-RDN-FKIIN37052848_Reversed

FKIDN37558315

11 May 2025

55,569.15

FKIIN37052848

Another invoice’s payment23 Jun 2025, settling 3 other invoices

Credit note

FKIDN37558315

—

17 May 2025

-86,090.05

FKIDN37558315

Not yet recovered

Our notes total -86,090.05Their notes total 55,569.15on invoice 2526/509

Notes settled against a different invoice

Their remittances net notes off whichever invoices share the payment, so the money can move between invoices

Raised against this invoice, but recovered from a payment for other invoices

Note	Their reference	Date	Amount	Payment event	Payment settled invoices
20250511-A250-RDN-FKIIN37052848_Reversed	FKIDN37558315	11 May 2025	55,569.15	HSBCN1745243868423 Jun 2025	2526/1381, 2526/1383, 2526/1385

Source documents

Every row that contributed, with the file and Excel row it came from

Side	Type	Document	Date	Amount	Raised against	Matched by	Source
Theirs	InvoiceSTANDARD	20250424-A250-YNPL25-26/0509FKIIN37052848	24 Apr 2025	4,80,078.29	—	its own document number	Jan 2025 to July 2025row 862
Theirs	Debit noteSTANDARD	20250511-A250-RDN-FKIIN37052848_ReversedFKIDN37558315Reversed	11 May 2025	55,569.15	FKIIN37052848	the reference embedded in the document number	Jan 2025 to July 2025row 1586
Ours	InvoiceTAX INVOICE	YNPL25-26/0509	24 Apr 2025	4,80,076.81	—	its own document number	YNPL Ledgerrow 533
Ours	Credit noteCREDIT NOTE-25	FKIDN37558315	17 May 2025	-86,090.05	FKIDN37558315	our voucher number naming their note	YNPL Ledgerrow 1232

Settlement

2 row(s) across 2 payment event(s)

Date	Payment event	Kind	Amount
19 May 2025	HSBCN13944054017HDFC BANK LTD	CashActual Payment	3,93,531.04
23 Jun 2025	HSBCN17452438684HDFC BANK LTD	CashActual Payment	55,569.15

How this was matched

Every link is a rule, never a guess

Our credit note against their debit noteCertain
FKIDN37558315 → 20250511-A250-RDN-FKIIN37052848_Reversed
Matched by an exact voucher number match. Voucher number is their note FKIDN37558315
Their debit note against this invoiceCertain
20250511-A250-RDN-FKIIN37052848_Reversed → 20250424-A250-YNPL25-26/0509
Matched by the reference embedded in the document number. Document number names FKIIN37052848
Matched to our invoiceCertain
20250424-A250-YNPL25-26/0509 → YNPL25-26/0509
Matched by an exact invoice number match. FKIIN37052848 matches invoice 2526/509

Run 721876af-4fea-45ef-8ef8-5412d9b1931d