YNPL25-26/0409

19 Apr 2025FKIIN36825741PO FBSWN06107174Warehouse 2140

DEBIT NOTE MISMATCHOn both sidesOur credit and debit notes differ from theirs by -Rs 45,717.53A debit note was only partly reversed

Our books

From the Tally ledger and note registers

Invoice: 1,29,505.95
Credit notes: -24,653.48
Debit notes: —
Net due from customer: 1,04,852.47
Receipts allocatedNeeds the invoice-wise outstanding report: —
OutstandingNeeds the invoice-wise outstanding report: —

Their register

Signed the same way as ours, so the two columns subtract

Invoice: 1,29,506.88
Debit notes: 21,064.05
Credit notes: —
Net due: 1,50,570.93
TDS deductedExpected 123.34 at 0.1% of taxable value: —
Paid in cash: 1,25,794.10
Set off against notesBook adjustment, no bank movement: —
Outstanding: 24,776.83

Difference, by cause

The parts add up to the total exactly

Invoice amount: -0.93
Notes: -45,717.53
Total position difference: -45,718.46
TDS: 123.34
UnexplainedEvery rupee of difference is attributed to a cause: 0.00

Credit and debit notes

2 notes in the order they were raised

Raised by

Type

Document number

Their reference

Date

Amount

Raised against

Recovered in

Them

Debit noteReversed

20250509-2140-RDN-FKIIN36825741_Reversed

FKIDN37481581

09 May 2025

21,064.05

FKIIN36825741

Another invoice’s payment23 Jun 2025, settling 77 other invoices

Credit note

FKIDN37481581

—

17 May 2025

-24,653.48

FKIDN37481581

Not yet recovered

Our notes total -24,653.48Their notes total 21,064.05on invoice 2526/409

Notes settled against a different invoice

Their remittances net notes off whichever invoices share the payment, so the money can move between invoices

Raised against this invoice, but recovered from a payment for other invoices

Note	Their reference	Date	Amount	Payment event	Payment settled invoices
20250509-2140-RDN-FKIIN36825741_Reversed	FKIDN37481581	09 May 2025	21,064.05	HSBCN1745243867523 Jun 2025	2526/1240, 2526/1245, 2526/1249, 2526/1259, 2526/1260, 2526/1269 and 71 more

Source documents

Every row that contributed, with the file and Excel row it came from

Side	Type	Document	Date	Amount	Raised against	Matched by	Source
Theirs	InvoiceSTANDARD	20250419-2140-YNPL25-26/0409FKIIN36825741	19 Apr 2025	1,29,506.88	—	its own document number	Jan 2025 to July 2025row 905
Theirs	Debit noteSTANDARD	20250509-2140-RDN-FKIIN36825741_ReversedFKIDN37481581Reversed	09 May 2025	21,064.05	FKIIN36825741	the reference embedded in the document number	Jan 2025 to July 2025row 1609
Ours	InvoiceTAX INVOICE	YNPL25-26/0409	19 Apr 2025	1,29,505.95	—	its own document number	YNPL Ledgerrow 416
Ours	Credit noteCREDIT NOTE-25	FKIDN37481581	17 May 2025	-24,653.48	FKIDN37481581	our voucher number naming their note	YNPL Ledgerrow 1234

Settlement

2 row(s) across 2 payment event(s)

Date	Payment event	Kind	Amount
19 May 2025	HSBCN13944054014HDFC BANK LTD	CashActual Payment	1,04,730.05
23 Jun 2025	HSBCN17452438675HDFC BANK LTD	CashActual Payment	21,064.05

How this was matched

Every link is a rule, never a guess

Our credit note against their debit noteCertain
FKIDN37481581 → 20250509-2140-RDN-FKIIN36825741_Reversed
Matched by an exact voucher number match. Voucher number is their note FKIDN37481581
Their debit note against this invoiceCertain
20250509-2140-RDN-FKIIN36825741_Reversed → 20250419-2140-YNPL25-26/0409
Matched by the reference embedded in the document number. Document number names FKIIN36825741
Matched to our invoiceCertain
20250419-2140-YNPL25-26/0409 → YNPL25-26/0409
Matched by an exact invoice number match. FKIIN36825741 matches invoice 2526/409

Run 721876af-4fea-45ef-8ef8-5412d9b1931d