YNPL25-26/0319

16 Apr 2025FKIIN36715083PO FBSWN06107174Warehouse 2140

DEBIT NOTE MISMATCHOn both sidesOur credit and debit notes differ from theirs by -Rs 34,379.52A debit note was only partly reversed

Our books

From the Tally ledger and note registers

Invoice: 5,40,369.17
Credit notes: -17,189.76
Debit notes: —
Net due from customer: 5,23,179.41
Receipts allocatedNeeds the invoice-wise outstanding report: —
OutstandingNeeds the invoice-wise outstanding report: —

Their register

Signed the same way as ours, so the two columns subtract

Invoice: 5,40,369.72
Debit notes: 17,189.76
Credit notes: —
Net due: 5,57,559.48
TDS deductedExpected 514.64 at 0.1% of taxable value: —
Paid in cash: 5,39,855.08
Set off against notesBook adjustment, no bank movement: —
Outstanding: 17,704.40

Difference, by cause

The parts add up to the total exactly

Invoice amount: -0.55
Notes: -34,379.52
Total position difference: -34,380.07
TDS: 514.64
UnexplainedEvery rupee of difference is attributed to a cause: 0.00

Credit and debit notes

2 notes in the order they were raised

Raised by

Type

Document number

Their reference

Date

Amount

Raised against

Recovered in

Them

Debit noteReversed

20250502-2140-RDN-FKIIN36715083_Reversed

FKIDN37224343

02 May 2025

17,189.76

FKIIN36715083

Another invoice’s payment03 Jul 2025, settling 40 other invoices

Credit note

FKIDN37224343

—

11 May 2025

-17,189.76

FKIDN37224343

Not yet recovered

Our notes total -17,189.76Their notes total 17,189.76on invoice 2526/319

Notes settled against a different invoice

Their remittances net notes off whichever invoices share the payment, so the money can move between invoices

Raised against this invoice, but recovered from a payment for other invoices

Note	Their reference	Date	Amount	Payment event	Payment settled invoices
20250502-2140-RDN-FKIIN36715083_Reversed	FKIDN37224343	02 May 2025	17,189.76	HSBCN1845618898403 Jul 2025	2425/2531, 2425/2754, 2425/2786, 2425/3218, 2526/1212, 2526/1224 and 34 more

Source documents

Every row that contributed, with the file and Excel row it came from

Side	Type	Document	Date	Amount	Raised against	Matched by	Source
Theirs	InvoiceSTANDARD	20250416-2140-YNPL25-26/0319FKIIN36715083	16 Apr 2025	5,40,369.72	—	its own document number	Jan 2025 to July 2025row 560
Theirs	Debit noteSTANDARD	20250502-2140-RDN-FKIIN36715083_ReversedFKIDN37224343Reversed	02 May 2025	17,189.76	FKIIN36715083	the reference embedded in the document number	Jan 2025 to July 2025row 1767
Ours	InvoiceTAX INVOICE	YNPL25-26/0319	16 Apr 2025	5,40,369.17	—	its own document number	YNPL Ledgerrow 327
Ours	Credit noteCREDIT NOTE-25	FKIDN37224343	11 May 2025	-17,189.76	FKIDN37224343	our voucher number naming their note	YNPL Ledgerrow 1061

Settlement

2 row(s) across 2 payment event(s)

Date	Payment event	Kind	Amount
05 May 2025	HSBCN12540891357HDFC BANK LTD	CashActual Payment	5,22,665.32
03 Jul 2025	HSBCN18456188984HDFC BANK LTD	CashActual Payment	17,189.76

How this was matched

Every link is a rule, never a guess

Our credit note against their debit noteCertain
FKIDN37224343 → 20250502-2140-RDN-FKIIN36715083_Reversed
Matched by an exact voucher number match. Voucher number is their note FKIDN37224343
Their debit note against this invoiceCertain
20250502-2140-RDN-FKIIN36715083_Reversed → 20250416-2140-YNPL25-26/0319
Matched by the reference embedded in the document number. Document number names FKIIN36715083
Matched to our invoiceCertain
20250416-2140-YNPL25-26/0319 → YNPL25-26/0319
Matched by an exact invoice number match. FKIIN36715083 matches invoice 2526/319

Run 721876af-4fea-45ef-8ef8-5412d9b1931d