YNPL25-26/0132

07 Apr 2025FKIIN36378516PO FBSWN05992853Warehouse 2140

DEBIT NOTE MISMATCHOn both sidesOur credit and debit notes differ from theirs by -Rs 31,794.42A debit note was only partly reversed

Our books

From the Tally ledger and note registers

Invoice: 3,25,270.20
Credit notes: -30,469.82
Debit notes: —
Net due from customer: 2,94,800.38
Receipts allocatedNeeds the invoice-wise outstanding report: —
OutstandingNeeds the invoice-wise outstanding report: —

Their register

Signed the same way as ours, so the two columns subtract

Invoice: 3,25,270.33
Debit notes: 1,324.60
Credit notes: —
Net due: 3,26,594.93
TDS deductedExpected 309.78 at 0.1% of taxable value: —
Paid in cash: 2,95,818.70
Set off against notesBook adjustment, no bank movement: —
Outstanding: 30,776.23

Difference, by cause

The parts add up to the total exactly

Invoice amount: -0.13
Notes: -31,794.42
Total position difference: -31,794.55
TDS: 309.78
UnexplainedEvery rupee of difference is attributed to a cause: 0.00

Credit and debit notes

2 notes in the order they were raised

Raised by

Type

Document number

Their reference

Date

Amount

Raised against

Recovered in

Them

Debit noteReversed

20250428-2140-RDN-FKIIN36378516_Reversed

FKIDN37040270

28 Apr 2025

1,324.60

FKIIN36378516

Another invoice’s payment26 May 2025, settling 88 other invoices

Credit note

FKIDN37040270

—

02 May 2025

-30,469.82

FKIDN37040270

Not yet recovered

Our notes total -30,469.82Their notes total 1,324.60on invoice 2526/132

Notes settled against a different invoice

Their remittances net notes off whichever invoices share the payment, so the money can move between invoices

Raised against this invoice, but recovered from a payment for other invoices

Note	Their reference	Date	Amount	Payment event	Payment settled invoices
20250428-2140-RDN-FKIIN36378516_Reversed	FKIDN37040270	28 Apr 2025	1,324.60	HSBCN1464535189026 May 2025	2526/626, 2526/653, 2526/720, 2526/721, 2526/732, 2526/739 and 82 more

Source documents

Every row that contributed, with the file and Excel row it came from

Side	Type	Document	Date	Amount	Raised against	Matched by	Source
Theirs	InvoiceSTANDARD	20250407-2140-YNPL25-26/0132FKIIN36378516	07 Apr 2025	3,25,270.33	—	its own document number	Jan 2025 to July 2025row 473
Theirs	Debit noteSTANDARD	20250428-2140-RDN-FKIIN36378516_ReversedFKIDN37040270Reversed	28 Apr 2025	1,324.60	FKIIN36378516	the reference embedded in the document number	Jan 2025 to July 2025row 1110
Ours	InvoiceTAX INVOICE	YNPL25-26/0132	07 Apr 2025	3,25,270.20	—	its own document number	YNPL Ledgerrow 144
Ours	Credit noteCREDIT NOTE-25	FKIDN37040270	02 May 2025	-30,469.82	FKIDN37040270	our voucher number naming their note	YNPL Ledgerrow 777

Settlement

2 row(s) across 2 payment event(s)

Date	Payment event	Kind	Amount
02 May 2025	HSBCN12240414550HDFC BANK LTD	CashActual Payment	2,94,494.10
26 May 2025	HSBCN14645351890HDFC BANK LTD	CashActual Payment	1,324.60

How this was matched

Every link is a rule, never a guess

Our credit note against their debit noteCertain
FKIDN37040270 → 20250428-2140-RDN-FKIIN36378516_Reversed
Matched by an exact voucher number match. Voucher number is their note FKIDN37040270
Their debit note against this invoiceCertain
20250428-2140-RDN-FKIIN36378516_Reversed → 20250407-2140-YNPL25-26/0132
Matched by the reference embedded in the document number. Document number names FKIIN36378516
Matched to our invoiceCertain
20250407-2140-YNPL25-26/0132 → YNPL25-26/0132
Matched by an exact invoice number match. FKIIN36378516 matches invoice 2526/132

Run 721876af-4fea-45ef-8ef8-5412d9b1931d