YNPL25-26/1120

28 May 2025FKIIN38319148PO FBSWN06300348Warehouse 2140

DEBIT NOTE MISMATCHOn both sidesOur credit and debit notes differ from theirs by -Rs 1,39,808.76A debit note was only partly reversed

Our books

From the Tally ledger and note registers

Invoice: 5,08,955.90
Credit notes: -83,054.58
Debit notes: —
Net due from customer: 4,25,901.32
Receipts allocatedNeeds the invoice-wise outstanding report: —
OutstandingNeeds the invoice-wise outstanding report: —

Their register

Signed the same way as ours, so the two columns subtract

Invoice: 5,08,957.96
Debit notes: 56,754.18
Credit notes: —
Net due: 5,65,712.14
TDS deductedExpected 484.72 at 0.1% of taxable value: —
Paid in cash: 4,82,172.20
Set off against notesBook adjustment, no bank movement: —
Outstanding: 83,539.94

Difference, by cause

The parts add up to the total exactly

Invoice amount: -2.06
Notes: -1,39,808.76
Total position difference: -1,39,810.82
TDS: 484.72
UnexplainedEvery rupee of difference is attributed to a cause: 0.00

Credit and debit notes

2 notes in the order they were raised

Raised by

Type

Document number

Their reference

Date

Amount

Raised against

Recovered in

Them

Debit noteReversed

20250611-2140-RDN-FKIIN38319148_Reversed

FKIDN38649271

11 Jun 2025

56,754.18

FKIIN38319148

Another invoice’s payment14 Jul 2025, settling 19 other invoices

Credit note

FKIDN38649271

—

20 Jun 2025

-83,054.58

FKIDN38649271

Not yet recovered

Our notes total -83,054.58Their notes total 56,754.18on invoice 2526/1120

Notes settled against a different invoice

Their remittances net notes off whichever invoices share the payment, so the money can move between invoices

Raised against this invoice, but recovered from a payment for other invoices

Note	Their reference	Date	Amount	Payment event	Payment settled invoices
20250611-2140-RDN-FKIIN38319148_Reversed	FKIDN38649271	11 Jun 2025	56,754.18	HSBCN1955877580514 Jul 2025	2526/1419, 2526/1606, 2526/1609, 2526/1610, 2526/1611, 2526/1612 and 13 more

Source documents

Every row that contributed, with the file and Excel row it came from

Side	Type	Document	Date	Amount	Raised against	Matched by	Source
Theirs	InvoiceSTANDARD	20250528-2140-YNPL25-26/1120FKIIN38319148	28 May 2025	5,08,957.96	—	its own document number	Jan 2025 to July 2025row 1379
Theirs	Debit noteSTANDARD	20250611-2140-RDN-FKIIN38319148_ReversedFKIDN38649271Reversed	11 Jun 2025	56,754.18	FKIIN38319148	the reference embedded in the document number	Jan 2025 to July 2025row 1921
Ours	InvoiceTAX INVOICE	YNPL25-26/1120	28 May 2025	5,08,955.90	—	its own document number	YNPL Ledgerrow 1499
Ours	Credit noteCREDIT NOTE-25	FKIDN38649271	20 Jun 2025	-83,054.58	FKIDN38649271	our voucher number naming their note	YNPL Ledgerrow 2047

Settlement

2 row(s) across 2 payment event(s)

Date	Payment event	Kind	Amount
16 Jun 2025	HSBCN16751169768HDFC BANK LTD	CashActual Payment	4,25,418.02
14 Jul 2025	HSBCN19558775805HDFC BANK LTD	CashActual Payment	56,754.18

How this was matched

Every link is a rule, never a guess

Our credit note against their debit noteCertain
FKIDN38649271 → 20250611-2140-RDN-FKIIN38319148_Reversed
Matched by an exact voucher number match. Voucher number is their note FKIDN38649271
Their debit note against this invoiceCertain
20250611-2140-RDN-FKIIN38319148_Reversed → 20250528-2140-YNPL25-26/1120
Matched by the reference embedded in the document number. Document number names FKIIN38319148
Matched to our invoiceCertain
20250528-2140-YNPL25-26/1120 → YNPL25-26/1120
Matched by an exact invoice number match. FKIIN38319148 matches invoice 2526/1120

Run 721876af-4fea-45ef-8ef8-5412d9b1931d